Final Program
8:30 a.m.
Registration
9:00 a.m.
Welcome: Frank Van Kalmthout, Chair, Ontario Government Libraries Council
9:10 a.m.
Opening Remarks: Vicki Whitmell, Ontario’s Legislative Librarian
9:20 a.m.
Post-depository: Investigating the Persistence of Federal Government Publications in Former Depository Libraries: Catherine McGoveran, University of Ottawa; Graeme Campbell, Queen’s University, Michelle Lake, Concordia University
With the formal end of the distribution of print publications to libraries via the Canadian Federal Depository Services Program (DSP) in 2013, all agreements detailing depository libraries’ responsibilities for acquisition and retention also came to an end. Now is an ideal time to examine the ways in which libraries are adapting their print holdings. Have former full depository CARL libraries maintained their print, federal government holdings or are those collections being re-evaluated and weeded? Is it possible to locate materials distributed through the former program via public access catalogues? What do the results of this study reveal about access to government information in Canada more broadly?
We are endeavoring to evaluate the persistence of federal government materials in former full depository CARL libraries, of which there are 23, as a means of better understanding the current landscape of access to historical federal government information. We will conduct an analysis of the findings to identify trends and patterns of relevance to the Canadian academic library and government information communities.
9:40 a.m.
Lightning Talks:
FRED: Allen Kwan, Archives of Ontario
A Forensic Recovery of Evidence Device, or FRED, is a computer purpose built for digital forensics and recovering files from various carriers including floppy disks, hard disks, memory cards, and optical disks. This talk will provide an overview of how librarians, archivists, and record managers can use FRED as part of a digital file processing workflow to retrieve files from these obsolete and potentially volatile carriers and store them in a more sustainable and accessible manner.
AODA Screen Reader (demonstration): Ning Dai, Government of Ontario, Enterprise Web
An accessible document helps remove barriers for people with disabilities by reducing the confusion when they use assistive technology like screen readers. This talk will shed some light on how a screen reader reads accessible and inaccessible content differently. The 5-minute demo provides the audience an opportunity to feel the importance and benefit of accessibility from the perspective of screen reader users.
10:00 a.m.
Web Archiving (panel): Tom Smyth, Library and Archives Canada, Ryan Carpenter, Archives of Ontario; and Nich Worby, University of Toronto
10:30 a.m.
Break. Sponsored by OurDigitalWorld
11:00 a.m.
The Legislative Library Government Documents Collection and evolving open technology platforms. Matt Barry, University of Western Ontario, Loren Fantin Our Digital World
Since 2006 OurDigitalWorld (and previously as the Our Ontario project of Knowledge Ontario) has partnered with the Ontario Legislative Library to provide a platform for online discovery of the Government Documents Collection. The portal is working on its third technology iteration. The panel will demonstrate the prototype discuss some of the decision point that led to its development.
11:20 a.m.
Librarianship in the Digital Age: Challenges, Threats and Opportunities: Greg Turko
Greg will highlight a number of issues, unique to the digital world, that have significant implications for librarians. His objective is to get the views of the audience on these topics
12:00 a.m. – 1:30 p.m.
Lunch Break: Lunch is not provided but there are lots of options in the immediate vicinity.
1:30
FOI Inside Out: Librarians working in FOI. Marisa Maharaj, Ministry of Finance; Jelena Stankovic, Ministry of the Environment; with Hélène LeBlanc, Wilfred Laurier University, moderating
There are some similarities and differences between Ontario's Freedom of Information and Protection of Privacy Act (FIPPA) and its Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). This panel will help us understand how these two FOI acts align and differ, and from their work on the receiving end of requests, the panel will share their thoughts on how best to structure applications for successful results. Through their sharing of work experiences and gained insights, we will also hear how library and information skills transfer well to FOI work: something you may want to consider if you are thinking of a career change.
2:00 p.m.
Government and Gray Literature Web Archiving Pilot (Scholars Portal): Ravit David, University of Toronto, Graeme Campbell, Queen's University
In the spring of 2017, an OCUL-IR working Group was formed to explore the feasibility of OCUL developing its own collection of government and related literature using the Archive-It web archiving tool. In 2018, OCUL-IR received New Initiatives funding for a pilot project and two committees were formed to continue the work of the working group — the Steering Committee and the Content Advisory Working Group. Graeme and Ravit will give a short update on the work that has been done so far and will review questions and considerations that emerged during the first phase of the pilot project.
2:20 p.m.
Linked Parliamentary Data Project (LiPad): Christopher Cochrane, University of Toronto
With support from the SSHRC, the NSERC, the Digging into Data initiative, the Library of Parliament, Library and Archives Canada, Canadiana.org, and Michael Mulley at openparliament.ca, LiPaD represents the first machine-readable and fully searchable historical Hansard. We have linked to these data to various biographical properties of parliamentarians, including their party and gender. This corpus underpins the search interface of this website. We are currently focused on four tasks: (1) the automatic detection of emotion and ideology; (2) providing a record in French; (3) linking Hansard with the video record of Debates; and (4) integrating the recent Senate and House Debates.
2:40 p.m.
Digitization of At-Risk Government Publications: Andrea Mills, Internet Archive; Sam-chin Li, University of Toronto
As many government publications are actively deteriorating, we are facing a number of critical decisions in order to prevent the content of the publications being lost. The University of Toronto Library has started an at-risk government publication digitization project with the partnership of Internet Archive since 2017. In this presentation we will talk about selection criteria, challenges, workflow, options to preserve and provide access to at-risk publications.
3:00 p.m.
Break. Sponsored by OurDigitalWorld
3:30 p.m.
Is a 50% Reduction of Government Doc's Space Possible? - The Curation Weeding Dance: Agnes Zientarska-Kayko, University of Waterloo
Libraries everywhere are facing space issues and the need to re-purpose space for emerging user needs and strategic opportunities. We also need ways of thinking about both collection curation and weeding when faced with reducing significant portions of our collections. University of Waterloo Library took on the curation and weeding of government documents ahead of revitalization projects. Using a strategic retention approach and an adapt as you go philosophy, our goal was a 50% government document footprint reduction. We’ll share strategic retention framework, adaptions, interdepartmental team work, communications and lessons learned.
4:00 p.m.
An Update on APLIC’s GALLOP Portal: David Cumming, Legislative Assembly of Ontario
The GALLOP Portal is a collaborative effort from the Association of Parliamentary Libraries in Canada (APLIC) to enhance the discovery of government publications. The Portal was created drawing on the strengths of people in parliamentary libraries across Canada. Now, five years after the Portal was made available to the public and following a detailed review, APLIC is attempting to improve GALLOP so that it is technologically up-to-date, records are current, and users are able to more easily find government publications. This will hopefully include increased collaboration with other information professionals concerned with the preservation and discoverability of government publications. In addition to a technical overhaul, APLIC will be enhancing the promotion of the Portal so that users are aware of this additional tool for finding government documents.
4:20 p.m.
New Book Announcement: Government Information in Canada (the book). Sam-chin Li, University of Toronto
After three years of hard work from twenty practitioners across the country, Government Information in Canada: Access and Stewardship is due to be published in January 2019.
In the presentation, Sam-Chin will talk about why they wrote this book, the content of the chapters and the process of getting the manuscript to this stage including planning, preparing, managing, editing and negotiating with the publishers for an Open Access option.
4:40 p.m.
Announcements: CKRN –Clare Appavoo, Executive Director
4:45 p.m.
Wrap up: Frank Van Kalmthout, OGLC Chair
8:30 a.m.
Registration
9:00 a.m.
Welcome: Frank Van Kalmthout, Chair, Ontario Government Libraries Council
9:10 a.m.
Opening Remarks: Vicki Whitmell, Ontario’s Legislative Librarian
9:20 a.m.
Post-depository: Investigating the Persistence of Federal Government Publications in Former Depository Libraries: Catherine McGoveran, University of Ottawa; Graeme Campbell, Queen’s University, Michelle Lake, Concordia University
With the formal end of the distribution of print publications to libraries via the Canadian Federal Depository Services Program (DSP) in 2013, all agreements detailing depository libraries’ responsibilities for acquisition and retention also came to an end. Now is an ideal time to examine the ways in which libraries are adapting their print holdings. Have former full depository CARL libraries maintained their print, federal government holdings or are those collections being re-evaluated and weeded? Is it possible to locate materials distributed through the former program via public access catalogues? What do the results of this study reveal about access to government information in Canada more broadly?
We are endeavoring to evaluate the persistence of federal government materials in former full depository CARL libraries, of which there are 23, as a means of better understanding the current landscape of access to historical federal government information. We will conduct an analysis of the findings to identify trends and patterns of relevance to the Canadian academic library and government information communities.
9:40 a.m.
Lightning Talks:
FRED: Allen Kwan, Archives of Ontario
A Forensic Recovery of Evidence Device, or FRED, is a computer purpose built for digital forensics and recovering files from various carriers including floppy disks, hard disks, memory cards, and optical disks. This talk will provide an overview of how librarians, archivists, and record managers can use FRED as part of a digital file processing workflow to retrieve files from these obsolete and potentially volatile carriers and store them in a more sustainable and accessible manner.
AODA Screen Reader (demonstration): Ning Dai, Government of Ontario, Enterprise Web
An accessible document helps remove barriers for people with disabilities by reducing the confusion when they use assistive technology like screen readers. This talk will shed some light on how a screen reader reads accessible and inaccessible content differently. The 5-minute demo provides the audience an opportunity to feel the importance and benefit of accessibility from the perspective of screen reader users.
10:00 a.m.
Web Archiving (panel): Tom Smyth, Library and Archives Canada, Ryan Carpenter, Archives of Ontario; and Nich Worby, University of Toronto
10:30 a.m.
Break. Sponsored by OurDigitalWorld
11:00 a.m.
The Legislative Library Government Documents Collection and evolving open technology platforms. Matt Barry, University of Western Ontario, Loren Fantin Our Digital World
Since 2006 OurDigitalWorld (and previously as the Our Ontario project of Knowledge Ontario) has partnered with the Ontario Legislative Library to provide a platform for online discovery of the Government Documents Collection. The portal is working on its third technology iteration. The panel will demonstrate the prototype discuss some of the decision point that led to its development.
11:20 a.m.
Librarianship in the Digital Age: Challenges, Threats and Opportunities: Greg Turko
Greg will highlight a number of issues, unique to the digital world, that have significant implications for librarians. His objective is to get the views of the audience on these topics
12:00 a.m. – 1:30 p.m.
Lunch Break: Lunch is not provided but there are lots of options in the immediate vicinity.
1:30
FOI Inside Out: Librarians working in FOI. Marisa Maharaj, Ministry of Finance; Jelena Stankovic, Ministry of the Environment; with Hélène LeBlanc, Wilfred Laurier University, moderating
There are some similarities and differences between Ontario's Freedom of Information and Protection of Privacy Act (FIPPA) and its Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). This panel will help us understand how these two FOI acts align and differ, and from their work on the receiving end of requests, the panel will share their thoughts on how best to structure applications for successful results. Through their sharing of work experiences and gained insights, we will also hear how library and information skills transfer well to FOI work: something you may want to consider if you are thinking of a career change.
2:00 p.m.
Government and Gray Literature Web Archiving Pilot (Scholars Portal): Ravit David, University of Toronto, Graeme Campbell, Queen's University
In the spring of 2017, an OCUL-IR working Group was formed to explore the feasibility of OCUL developing its own collection of government and related literature using the Archive-It web archiving tool. In 2018, OCUL-IR received New Initiatives funding for a pilot project and two committees were formed to continue the work of the working group — the Steering Committee and the Content Advisory Working Group. Graeme and Ravit will give a short update on the work that has been done so far and will review questions and considerations that emerged during the first phase of the pilot project.
2:20 p.m.
Linked Parliamentary Data Project (LiPad): Christopher Cochrane, University of Toronto
With support from the SSHRC, the NSERC, the Digging into Data initiative, the Library of Parliament, Library and Archives Canada, Canadiana.org, and Michael Mulley at openparliament.ca, LiPaD represents the first machine-readable and fully searchable historical Hansard. We have linked to these data to various biographical properties of parliamentarians, including their party and gender. This corpus underpins the search interface of this website. We are currently focused on four tasks: (1) the automatic detection of emotion and ideology; (2) providing a record in French; (3) linking Hansard with the video record of Debates; and (4) integrating the recent Senate and House Debates.
2:40 p.m.
Digitization of At-Risk Government Publications: Andrea Mills, Internet Archive; Sam-chin Li, University of Toronto
As many government publications are actively deteriorating, we are facing a number of critical decisions in order to prevent the content of the publications being lost. The University of Toronto Library has started an at-risk government publication digitization project with the partnership of Internet Archive since 2017. In this presentation we will talk about selection criteria, challenges, workflow, options to preserve and provide access to at-risk publications.
3:00 p.m.
Break. Sponsored by OurDigitalWorld
3:30 p.m.
Is a 50% Reduction of Government Doc's Space Possible? - The Curation Weeding Dance: Agnes Zientarska-Kayko, University of Waterloo
Libraries everywhere are facing space issues and the need to re-purpose space for emerging user needs and strategic opportunities. We also need ways of thinking about both collection curation and weeding when faced with reducing significant portions of our collections. University of Waterloo Library took on the curation and weeding of government documents ahead of revitalization projects. Using a strategic retention approach and an adapt as you go philosophy, our goal was a 50% government document footprint reduction. We’ll share strategic retention framework, adaptions, interdepartmental team work, communications and lessons learned.
4:00 p.m.
An Update on APLIC’s GALLOP Portal: David Cumming, Legislative Assembly of Ontario
The GALLOP Portal is a collaborative effort from the Association of Parliamentary Libraries in Canada (APLIC) to enhance the discovery of government publications. The Portal was created drawing on the strengths of people in parliamentary libraries across Canada. Now, five years after the Portal was made available to the public and following a detailed review, APLIC is attempting to improve GALLOP so that it is technologically up-to-date, records are current, and users are able to more easily find government publications. This will hopefully include increased collaboration with other information professionals concerned with the preservation and discoverability of government publications. In addition to a technical overhaul, APLIC will be enhancing the promotion of the Portal so that users are aware of this additional tool for finding government documents.
4:20 p.m.
New Book Announcement: Government Information in Canada (the book). Sam-chin Li, University of Toronto
After three years of hard work from twenty practitioners across the country, Government Information in Canada: Access and Stewardship is due to be published in January 2019.
In the presentation, Sam-Chin will talk about why they wrote this book, the content of the chapters and the process of getting the manuscript to this stage including planning, preparing, managing, editing and negotiating with the publishers for an Open Access option.
4:40 p.m.
Announcements: CKRN –Clare Appavoo, Executive Director
4:45 p.m.
Wrap up: Frank Van Kalmthout, OGLC Chair
